The Overlord

Privacy Policy

Last updated: October 12, 2026

This Privacy Policy describes how The Overlord Discord bot (the “Bot”), the public website for the Bot (the “Site”), the optional web dashboard and admin panel, and any related operator tooling (together, the “Service”) collect, use, store, share, and delete information. The Service is provided by the Bot’s operator (“we,” “us,” “our,” or the “Operator”).

By adding the Bot to a Discord server, using commands, visiting the Site, or signing in to the dashboard, you acknowledge this policy. If you do not agree, do not use the Service.

The Bot runs on Discord. Discord is a separate company. Their platform rules and Privacy Policy apply to everything that happens inside Discord itself. This document only covers information the Operator’s Service processes in connection with the Bot and Site.

In-Bot currencies, items, stocks, raid rewards, and similar assets have no real-world monetary value and cannot be redeemed for money. This policy is informational and is not legal advice.

1. Scope

This policy covers:

It does not control Discord’s own processing, third-party invite links, or external sites you choose to open.

2. Categories of information we process

2.1 Account and Discord identifiers

Depending on how you interact with the Service, we may process:

2.2 Message and interaction content

The Bot requests Discord’s Message Content Intent where required for prefix commands. The Bot is not designed to store the full chat history of ordinary non-command channels, but command usage and feature-specific messages may be processed and, where needed for the feature, stored.

2.3 Gameplay, economy, and progression data (primarily per server)

Most gameplay state is stored separately for each Discord server the Bot is in. Examples include:

2.4 Cross-server and global features

2.5 Website, cookies, and local storage

The Site may store or read:

Essential storage is required for login sessions to work. The cookie banner explains that cookies and similar technologies are used and links to this policy.

2.6 OAuth and dashboard data

When you authorize the Site with Discord, we may receive:

The operator admin panel is limited to the Operator and Discord user IDs explicitly allowlisted by the Operator. Admin tools may display operational logs and configuration controls; they are not open to the general public.

2.7 AI-related data

If AI-powered features are enabled (for example Gazette-style generated text), limited prompts may be sent to a third-party AI provider (for example via OpenRouter). Prompts may include gameplay context required to produce a response. Do not submit sensitive personal information through those features. Third-party AI providers process data under their own terms and policies. Usage may be rate-limited (for example a daily request cap).

2.8 Logs, security, and abuse records

2.9 Information we do not intentionally collect

3. How we use information

We do not sell personal data. We do not use Bot gameplay databases for third-party advertising.

4. Legal bases (where GDPR / UK GDPR applies)

5. Processors and international transfers

Depending on deployment, processors may include:

These providers may store or process data in the United States or other countries. If you access the Service from elsewhere, you understand that transfers may occur to those locations.

6. Retention and deletion

Deleting a single server’s data does not always remove global leaderboard rows, operator blacklists, or copies already published to public website data files until those systems are updated or regenerated.

7. Sharing and visibility

8. Your choices and rights

If you are in the EEA or UK, you may have rights of access, rectification, erasure, restriction, objection, portability, and the right to complain to a supervisory authority. You may also withdraw consent where processing is consent-based, without affecting earlier lawful processing.

9. Security

We use reasonable measures appropriate to a small bot project: restricted host and database credentials, least-privilege bot invites where practical, and allowlisting for the admin panel. No online service is perfectly secure. You use the Service at your own risk.

10. Children and age-restricted features

The Service is intended only for users who are allowed to use Discord under Discord’s Terms and applicable law (including minimum age rules, often 13+). We do not knowingly collect personal information from children below that age. Some optional operator-only tools may involve adult content; those must only be used in compliance with Discord’s NSFW rules and local law. Contact us if you believe we have data from a child so we can delete it.

11. Automated decision-making

Game systems use automated rules (random rolls, matchmaking, cooldowns, anti-abuse checks). These decisions affect virtual gameplay only, not legal or similarly significant real-world rights.

12. Changes to this policy

We may update this Privacy Policy. The “Last updated” date will change when we do. Continued use after an update constitutes acknowledgment of the revised policy. Material changes may also be mentioned in the Bot changelog or Site when practical.

13. Contact

Privacy questions, concerns, or deletion requests:

Related documents: Terms of Service.

Not affiliated with Discord Inc.